For all new digital projects, extensions of existing digital projects, and new digitization initiatives, DSS undertakes a Scope of Work conversation including all project stakeholders.
We use this straightforward Scope of Work form to structure a conversation including everyone who will contribute time to the project or initiative. As part of the conversation, we discuss project benchmarks:
- Data Collection and Preparation
- Project Building
- Project Release
- Project Maintenance
- Project Sundowning
We also discuss a basic data management plan with these questions for consideration:
- During Data Collection and Preparation and Project Building, will project files be stored on personal hard drives, in shared Google folders, on a local server, or in a combination of locations?
- During Project Release and Project Maintenance, will any project components live in the Lafayette digital repository?
- During Project Sundowning, can/should the project and/or the project data be preserved in a static state? Should it live in the Lafayette digital repository, in an open-access digital repository, or in another form of personal or shared long-term storage?